Payroll/Tax Clerk
The Township of Ignace is accepting applications for Payroll/Tax Clerk. Hours of work are 75 hours bi-weekly, regularly from 7:30 a.m. to 4:30 p.m.
Job Description
Title: Payroll/Tax Clerk
Department: Finance
Group: Union
Wage: $30.25/hr
Direct Supervisor: Treasurer
Date Posted: Jan 30, 2025
POSITION SUMMARY:
The Township of Ignace is seeking a detail-oriented and organized Payroll/Tax Clerk to support the Finance Department. This position is responsible for processing payroll, administering municipal tax billing and collection, and ensuring compliance with relevant financial regulations. The Payroll/Tax Clerk will also assist in financial reporting and provide excellent customer service to taxpayers and employees.
KEY RESPONSIBILITIES:
Payroll Administration:
- Process bi-weekly payroll accurately and on time, ensuring compliance with municipal policies and collective agreements.
- Maintain accurate payroll records, including earnings, deductions, and benefits.
- Ensure compliance with applicable employment laws, tax regulations, and pension plans.
Prepare and submit payroll remittances, including statutory deductions (CPP, EI, income tax) and pension contributions. - Address employee payroll inquiries and resolve discrepancies in a timely manner.
- Maintain and update employee payroll records, including changes to salaries, benefits, and deductions.
Municipal Tax Collection & Administration:
- Prepare, issue, and distribute property tax bills in accordance with municipal and provincial regulations.
- Process and reconcile property tax payments, ensuring accurate record-keeping.
- Respond to inquiries from property owners regarding tax rates, due dates, and payment options.
- Maintain tax roll records and update ownership, assessment values, and mailing addresses as needed.
- Monitor outstanding taxes and send reminders or notices for overdue accounts.
- Assist in the preparation of reports for council meetings and financial planning.
Financial & Administrative Support:
- Assist in maintaining financial records related to payroll and taxation.
- Prepare financial reconciliations and reports as required.
- Provide assistance in audits, ensuring payroll and tax records are accurate and up to date.
- Support customer service activities at the front desk as needed, including handling tax and payroll-related inquiries.
- Process electronic fund transfers (EFTs), direct deposits, and other payment methods.
Closing date: Friday February 14th, 2025 at 3:00 p.m.