Hosting Project Lead

POSITION SUMMARY

The Hosting Project Lead (HPL) is the administrative leader of the Township of Ignace Hosting Process Department and, as such, must ensure that the Township’s policies and programs are duly implemented in all hosting operations. The HPL through the management of the CAO is responsible for advising and informing the Council on the operations and affairs of the hosting process, performing the duties and functions and exercising the powers assigned to them by the Council through the Chief Administrative Officer (CAO).

CORE COMPETENCIES

• Proven Documented Project Leadership
• Exceptional Negotiation and Mediation Skills
• Ability to Execute, Manage and “Cross the Finish Line”
• Strong Presentation Skills
• Team Motivator
• Excels at Solution-Based Problem-Solving
• High Moral Integrity and Work Ethic
• Innovative Planner and Organizer
• Political Acuity
• Budgetary and Financial Accountability
• Strategic and Visionary Mindset

QUALIFICATIONS

• Documented proven ability to execute and deliver successful outcomes on major programs and projects.
• Proven negotiator and mediator with specific project references.
• Post-secondary degree in Public Administration, Business Administration, Economic Development, Planning, Engineering and/or a minimum of five years of senior administrative experience or an equivalent combination of education and experience in a public fronted environment.
• Working knowledge of the Municipal Act of Ontario and related statutes.
• Ability to provide strong futuristic leadership with a strong belief in delegating authority and responsibility.
• Strong management, analytical and interpersonal skills with the ability to use tact, diplomacy, and mature judgment.
• Invested in and involved in the success of the community.
• Proven ability to cultivate effective working relationships with other employees, elected officials and the general public.
• Valid class “G” Ontario Drivers License.
• Mobile with the ability to engage in frequent travel as required
• Any additional leadership, public services, economic development or business administration training is considered an asset.

CORE RESPONSIBILITIES

• Promote Ignace’s Mission and values especially in regard to Township’s pledge to build capability and capacity.
• Leads the CAO and the Township Council through the hosting process to site the deep geological repository near Ignace.
• Acts as lead support for the Implementation Committee for the Township.
• Oversees the hosting financial benefits contributions in accordance with the hosting benefits reserve bylaw.
• Advises Council on requirements of hosting agreement.
• Manages external support for hosting and regulatory process for hosting agreement
• Acts as legal liaison for the Township in hosting matters.
• Oversees and provides support to Community Engagement Committee.
• Manages Community Well Being Program and brings forward qualified requests forward to Council.
• Manages hosting process team employees.
• Promotes economic and residential growth in the community through promoting and soliciting opportunities.
• Guide Council and leads staff in achieving the success and sustainability of the municipality.
• Educate and inform residents of Ignace on the hosting process and DGR project.
• Responsible for overseeing all Nuclear Waste Management Organization (NWMO) agreements and relations.
• Prepares annual hosting budget in cooperation with the Chief Administrative Officer and the Treasurer, controls expenditures, optimizes various revenue sources and ensures cost-effective operations are implemented and maximized.
• Attends and participates in Management, Council and Committee meetings as required.
• Collaborates with regional hosting partners, including but not limited to Wabigoon Lake Ojibway Nation and the City of Dryden.
• Liaises with stakeholders in the municipal, provincial, and federal governments, alongside the Outreach Lead for the Township.

GENERAL

• Promotes the Township’s Mission and Values.
• Inspire employees to work as a team and maximize all talents and competencies in staff to the greatest potential to create a productive, efficient workplace.
• Maintains a high profile and public relations function in the community and province.
• Cultivates economic prosperity by building a strong foundation to support sustainable growth.
• Fosters innovative learning opportunities in the community for youth and adults.
• Participates in Corporate Planning and Policy Development as a member of the Corporate Leadership Team.
• Establishes and maintains an effective working relationship with staff, administration, members of the Council, and the public.
• Participates in and assists with strategic and business planning initiatives and other studies to improve organizational efficiency and productivity as required.
• Stays current in and seeks out new trends and developments in the nuclear community and municipal field.
• Completes general administrative (special) projects as assigned by Council through the CAO.

Manager of Infrastructure & Public Works

The Township of Ignace is accepting applications for Full-time Manager of Infrastructure and Public Works. Work a minimum of 40 hours per week, and work extended hours when needed.

Job Description

Title: Manager of Infrastructure & Public Works
Department: Public Works
Group: Non-Union
Pay Rate: $ 100,000.00 – $ 130,000.00 per year
Direct Supervisor: Chief Administrative Officer
Date Posted: November 20, 2024

JOB OPPORTUNITY:

The Township of Ignace is seeking an experienced and visionary professional to join our team as the Manager of Infrastructure and Public Works. This leadership role is essential in ensuring the strategic planning, operation, and maintenance of the Township's infrastructure and public works services. If you are passionate about infrastructure excellence, operational efficiency, and community service, we invite you to apply!

POSITION SUMMARY:

The Manager of Infrastructure and Public Works reports to the Chief Administrative Officer (CAO) and provides strategic direction, engineering expertise, and leadership for the management, maintenance, and development of municipal infrastructure. This includes roadways, sidewalks, parks, cemetery infrastructure, water and wastewater systems. The successful candidate will lead projects,

Treasurer/Clerk

POSITION SUMMARY

Working in collaboration with the Leadership Team, the Treasurer-Clerk is responsible for the management of the Township’s financial affairs and provides financial leadership to Council and the Corporation to ensure long-term financial sustainability as well as managing, coordinating, and maintaining the official records of the Township of Ignace.

CORE COMPETENCIES

• Exceptional municipal finance proficiency
• Excellent communication skills
• Through understanding of the role of the Clerk
• Organizer, multi-tasker
• High moral integrity and work ethic
• Self starter and team motivator
• Political acuity

QUALIFICATIONS

• A University degree or equivalent post-secondary education in Commerce, Accounting, Business Administration, or a related field is preferred.
• The professional designation of CPA is an asset.
• A minimum of two to three years of experience working in a municipal environment.
• Demonstrated two to five years of municipal or private financial management experience in an advanced and progressive capacity.
• Thorough knowledge of financial, accounting, auditing, public sector accounting and procurement principles and practices, applicable legislation/regulatory standards, investment and debt management, long- range planning, provincial grant process, property taxation, budgets and local government functions and responsibilities.
• Proven ability to define and solve complex financial and business problems requiring quantitative, qualitative and process analysis to assist in the management of financial information to the Leadership Team and Council.
• Knowledge of accounting principles, tax administration, and municipal finance, as well as an understanding of the statutory requirements and duties of the Municipal Clerk as defined in the Municipal Act.
• Two to three years of departmental and personnel management experience is an asset.
• Strong oral and written communication and presentation skills.
• A demonstrated ability to multi-task in a work environment requiring strong organizational skills to meet deadlines.
• Ability to perform duties independently.
• Experience resolving complaints, detecting incidents, and finding solutions.
• Proven ability to establish effective working relationships with other employees, elected officials and the general public.

POSITION RESPONSIBILITIES

Office of the Tresurer

• Coordinate and administer the Township’s Finance Department in accordance with the by-laws, policies and plans established and approved by the Council.
• In consultation with the CAO, ensure all required insurance coverage is in place and current.
• Carrying out the statutory duties of the Treasurer under the Municipal Act, the Development Charges Act, the Planning Act and any other applicable legislation on behalf of the Corporation.
• Coordinate and administer the financial affairs of the Township in accordance with the by-laws, policies and plans established and approved by the Council.
• Ensure the Council is supplied with all financial information necessary to meet its fiduciary obligations.
• Provide the Council with necessary data, information, analysis, reports and recommendations regarding the Corporation’s fiscal stewardship and financial condition.
• Exercise dutiful, diligent and compliant financial control over all corporate fiscal operations.
• Provide information and training that enhance the financial literacy of the organization, Council members, staff and the public.
• Actively monitor changes to applicable statutes and sector best practices and prepare and update necessary by-laws, policies and procedures pertaining to the Finance Department for the Council’s approval.
• Establish and maintain systems and records for accurately recording all financial transactions to reflect the financial situation of the Township to ensure the accuracy of all data.
• Managing the day-to-day operation of the Finance Department and providing strong leadership and execution in the areas of general accounting, financial analysis, budgeting, financial reporting, municipal property taxation, asset management, reserve, and reserve fund management, borrowing and credit management and optimization.
• Under the supervision of the CAO prepare the Township annual Operations and Capital Budget and present to Council for discussion on or before the first day of February each year. Through discussion and workshops input Councils requests and present a final budget to Council before the end of the first quarter.
• Develop and present recommendations to the Leadership Team arising from finance operations that require the approval of the Council.
• Developing and presenting to the Council and Leadership Team reports and information regarding the progress and accomplishments of programs and projects; the status of current operations in relation to the approved budget and long-term plan; and other matters dealing with the management of the treasury function.
• Provide monthly variance reports and budget projections/forecasts to Council, with explanations and supporting documentation on notable variances and/or projected deficits or surpluses.
• Establish and maintain necessary by-laws, operating procedures, guidelines and standardized documents for procuring goods and services, including calls for tenders and RFPs, purchase requisition, spending limits and cooperative/joint purchasing.
• Ensure the collection of all revenues and monies due to the Township in a prompt and efficient manner.
• Actively manage the Township’s debt portfolio, including local improvement, issuing debentures, and arranging financing as required and approved by the Council.
• Oversee the processing and payment of all Corporation accounts in accordance with policies and procedures approved by the Council.
• Responsible for, with the assistance of the Deputy Treasurer and Tax Clerk, all aspects of payroll, including reviewing/approving payroll transfers to employee bank accounts and ensuring deduction and reporting requirements are met.
• Ensure all Canada Revenue Agency obligations of the Corporation are met.
• Act as a signing authority in the capacity of the Treasurer, in accordance with the responsibilities outlined in the Municipal Act and as delegated by the Council.
• Maintain a record of applicable grant applications, ensuring they comply with reporting requirements.
• Prepare audit files and working papers for external auditors, coordinate an annual audit, and ensure the audited financial statements are delivered by the auditor to Council in the first quarter of each year.
• Ensure that the annual reporting requirements, such as the audited financial statements and financial information return (FIR), are completed and submitted in the first quarter of each year.
• Manage all aspects of municipal property taxation and collection, payment in lieu, transfers, assessment, arrears, and tax sales while ensuring compliance with all relevant provincial regulations.
• Oversee day-to-day taxation operations, including billing, account adjustments, tax collection, and tax roll maintenance, ensuring sound internal controls.
• Support protection and enhancement of the assessment base; and monitor and address material assessment appeals, assessment growth, supplementary taxation, and tax incentive/deferral programs.

Office of the Clerk

• Perform all statutory duties under the Municipal Act and other Acts of the legislature in the role of Clerk.
• Provide oral and written reports to the Council on a variety of municipal issues.
• Conduct necessary research and analysis to provide suitable background information for debate, discussion, and decisions by the Council.
• Prepare Council and Committee agendas.
• Solely responsible for Public Record management and all document retention, storage, care, control, security, and protection.
• Organize the preparation material, reports and other relevant information needed for Council and Committee meetings.
• Responsible for all required public postings, including agendas and public notices.
• Interpret by-laws, resolutions, and policies to interested parties.
• Attend all Council meetings and provide clerical and record-keeping tasks as required.
• Respond to urgent requests for information, for example, vital statistics and other information required by Federal and Provincial governments and other Local Government bodies.
• Coordinate and compile information on special issues affecting the Township.
• Maintain death records and administer the Cemetery Act regarding the Township’s cemeteries.
• Perform the duties of Lottery Licensing Officer as required.
• Support website maintenance and social media as required.
• Performing other duties as assigned by the CAO related to this position.

GENERAL

• Promote the Township’s Mission and Values.
• Ensure a high level of transparency and accountability while respecting and adhering to confidentiality requirements under the Municipal Freedom of Information and Protection of Privacy Act and any relevant policies and procedures of the Township.
• Provide Direct supervision, coaching and mentoring to the Deputy Clerk, Deputy Treasurer and all treasury and Office of the Clerk staff.
• Exercise duties as an Emergency Operations Control Group member if required.
• Protect own health and safety and the safety of others by adopting safe work practices, reporting unsafe conditions immediately and attending all relevant training regarding occupational health and safety. Following all requirements and guidelines for employees and employers as legislated under the Occupational Health and Safety Act.
• Provide information and general assistance to the public.
• Establish and maintain an effective working relationship with staff, administration, members of the Council, and the public.
• Demonstrate strong self-management skills and a desire to further personal development.

HOURS OF WORK

8:00am to 4:30pm Monday to Thursday
8:00am to 3:00pm Friday

SALARY RANGE

$111,000.00 to $121,000.00

PUBLIC STATEMENT – The Township of Ignace

On April 29, 2024, a draft agreement appeared publicly on the upcoming agenda released by the Municipality of South Bruce, for their Council’s consideration and signing for their upcoming May 1, 2024, Special Meeting. The agreement was received earlier that morning and briefly analyzed by Township of Ignace Council, staff, and advisors. 

At first glance, the Municipality of South Bruce agreement seems to be more than double that of the Township of Ignace, but once you begin to conduct a simple per capita amount analysis of their agreement based on their population base, housing/homes, location of the proposed DGR including taxation factors, it is a much different picture. “That said, we are very different communities with unique characteristics and goals, and we, in Ignace remain proud and steadfast to have been the first community in this willingness process to be out of the gate with the NWMO by signing our hosting agreement in March 2024”, stated Mayor Kim Baigrie.

The South Bruce agreement includes base factors such as population figures - which are five times that of Ignace (5600 vs 1200) and the number of homes/housings that is almost four times greater (2381 vs 644) than Ignace and include the direct taxation amount of the DGR which is located within their municipal boundaries.  When this significant amount is deducted from the proposed DGR (25%) because it is situated within the boundaries of their community and includes two other villages and you conduct the calculation on a per capita basis, the Township of Ignace corrected amount far exceeds that of South Bruce ($150k vs $56k). 

Another important factor to consider is the after the site operations are closed, a monitoring phase begins which, in South Bruce includes calculations for revenue for the community for up to 138 years, as the property tax/special facility payment will be continued to be paid to the Municipality of South Bruce.

The following chart provides a brief summary of the per capita analysis for both communities:

“Regardless, of our analysis, when we began negotiations with the Nuclear Waste Management Organization, we were advised that each and every potential hosting agreement would be negotiated in good faith, with the community’s best interest as a guiding principle and as such would all be different based on the fact that all  four of  the communities/areas remaining in this process have very unique circumstances, and as the first community to have set the bar, we remain proud of the potential hosting agreement for the benefit of all in Ignace”, stated Mayor Baigrie.

“It is important to remember that each community we are negotiating an agreement with for the potential siting of the deep geological repository, has extremely unique circumstances and variable factors including population, housing needs and whether the potential site is within municipal boundaries or not. These are all factors that we needed to consider moving forward in that community’s proposed draft agreement”, stated Lise Morton, Vice President of Site Selection, NWMO.

Mayor and Council for the Township of Ignace would like to remind its residents that If you have not already registered and voiced your vote With Chela Inc., please do so until midnight tonight.

Approximately 40 Exhibits, Panelists and Nuclear Industry representatives from all of over Canada set to descend in Ignace, ON on April 12th and 13th, 2024!

The Township of Ignace Mayor and Council, event planning personnel and Township staff, including members of the Willingness Ad Hoc Committee have been diligently preparing to host the most important Northwestern Ontario Nuclear Exploration Event yet.  The event is set to take place on April 12^th and 13^th, 2024 at the Ignace Recreational Centre, with a special smudging ceremony and prayer from Donna Chief, Wabigoon Lake Ojibway First Nation at 10 am.

“We are so excited to once again be hosting this important, learning, and educational event for our residents, surrounding municipalities, our First Nation neighbours, local students and regional partners and stakeholders.  We are stressing that all our greater community comes out and has an opportunity to ask questions about our recently signed potential hosting agreement, our recent tours, and meetings with industry partners across Canada, First Nation, and other community meetings we have attended around Canada and the world, including Finland.  We have Canadian representatives that are ready to tell their stories and we are so pleased that we have over 40 exhibits who will be on the ground and providing factual and critical information about the nuclear industry, safety in transportation, this proposed deep geological repository and the opportunities that are associated with it”, stated Mayor Kim Baigrie.  “But we don’t stop there, we also have invited those who are presenting the potential challenges of this project, and their voice must also be heard”, the Mayor went on to state.

On March 18^th,2024 Mayor and Council passed a unanimous resolution to sign an historic potential hosting agreement with the NWMO. The signing of this historic agreement allowed the Township, the Willingness Ad Hoc Committee, its residents, stakeholders, and other interested parties to consider the legal, financial, and regulatory implications as critical data points in moving forward with the willingness process and the determination of a final decision by Council in mid 2024.  This agreement and the Ignace Community Well Being Studies become very important resources for both the residents and Council in the community moving forward. Representatives of the Township and NWMO will be on hand to answer questions about that agreement and share summaries with the residents of Ignace.  The agreement in its entirety, a summary of the agreement, the Township resolutions and other information are all posted on the Township website.

The Northwestern Nuclear Exploration Event will also be an important opportunity resident within the community to continue to stay engaged with the willingness process currently underway in the Township of Ignace.  With Chela Inc., the municipal engagement consultants, advisors and peer review experts for the study and Willingness Ad Hoc Committee members will all be represented and in attendance.  With Chela Inc. will also be registering residents for confidential interviews, and the community will be able to ask questions about the methodology and hear about the progress of the study.

Mayor Kim Baigrie will be hosting a special PANCAKE Breakfast on Saturday April 13^th at 9:00 am in the Kid’s Zone with Mayor Blair Skinner (Pinawa, Manitoba) and Mayor Adrian Foster (Clarington, Ontario) both members of the Canadian Association of Nuclear Host Communities.  The breakfast will be sponsored by the Township of Ignace, and everyone is invited to come free of charge.  Organizers are asking those attending that, if they are able to, please bring and donate a dry good for the local Mary Berglund Food Bank. It would be very much appreciated.

NNEE 2024 - Northwest Nuclear Exploration Event Exhibitors List 

Exhibitors List for the Nuclear Exploration Event in Ignace ON April 12/13 2024

Northwest Nuclear Exploration Event 2024

Northwest Nuclear Exploration Event Final

The Regular Meeting of Council originally set for Monday, March 18th has been rescheduled to Monday, March 25^th @ 6:00 p.m.

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